Event Coordination — Viljandi

Event coordination in Viljandi means working around one recurring constraint: nearly every venue here is either a heritage building with fixed access hours or a marquee site where power and vehicle access have to be confirmed weeks ahead. Load-in usually starts early — seven or half-past — because the window between when you can bring a truck in and when the first guests arrive is shorter than it looks on the run sheet.

After 5 Events handles the sequence: who arrives when, where the cases go, how the room changes between segments if it has to. The work is scheduling backwards from doors-open and making sure every supplier has the same version of the timeline.